Last updated May 24, 2018. Version 3.6
Why we collect personal information
We collect your personal information because:
- It helps AppVivo deliver the AppVivo Account Services;
- It helps AppVivo deliver a superior level of customer service;
- It enables AppVivo to give you convenient access to our products and services and focus on categories of greatest interest to you;
- It helps AppVivo keep you posted on the latest product announcements, software updates, special offers, and events that you might like to hear about. If you do not want AppVivo to keep you up to date with AppVivo news, software updates and the latest information on products and services please send an email request to firstname.lastname@example.org.
What information we collect, when we collect it, and how we may use it
If you wish to utilize AppVivo Account Services, AppVivo needs your information for purposes of processing and transmitting information to drive the correct data and content between servers and apps for your experience.
Also, there are a number of situations in which your personal information may help us give you better service. For example:
- We may ask for your personal information when you’re discussing a service issue on the phone with an associate, downloading a software update, registering for a seminar, participating in an online survey, registering your products, or purchasing a product;
- When you interact with AppVivo, we may collect personal information relevant to the situation, such as your name, mailing address, phone number, email address, and contact preferences; your credit card information and information about the AppVivo products you own, such as their serial numbers and date of purchase; and information relating to a support or service issue;
- We collect information regarding customer activities on our websites and applications. This helps us to determine how best to provide useful information to customers and to understand which parts of our websites, products, and Internet services are of most interest to them;
- When you visit the AppVivo mobile application, we may ask you to opt in to allow us to use GPS technology (or other similar technology) to determine your current location for purposes of reporting on user activity and engagement. If you do not want us to use your location for the purposes set forth above, you should not opt in or turn off the location services for the AppVivo mobile application located in your account settings or in your mobile phone settings and/or within the mobile application;
- We may use personal information to provide products and/or services that you have requested as well as for auditing, research, and analysis to improve AppVivo’s products.
Publicly displayed information is public
If you use a bulletin board or chat room on a AppVivo website you should be aware that any information you share is visible to other users. Personally identifiable information you submit to one of these forums can be read, collected, or used by other individuals to send you unsolicited messages. AppVivo is not responsible for the personally identifiable information you choose to submit in these forums. For example, if you choose to make information, which was previously non-public, available by enabling certain user features, AppVivo will collect that information from your interaction and the information will become publicly available.
When we disclose your information
AppVivo takes your privacy very seriously. AppVivo does not sell or rent your contact information to other marketers or any other third party. If you wish to utilize the AppVivo Account Services, AppVivo discloses your information to third party service providers and institutions for purposes of processing and transmitting information to drive the correct data and content between servers and apps for your experience.
With our service providers, vendors, and strategic partners
There are also times when it may be advantageous for AppVivo to make certain personal information about you available to companies that AppVivo has a strategic relationship with or that perform work for AppVivo to provide products and services to you on our behalf. These companies may help us process information, extend credit, fulfill customer orders, deliver products to you, manage and enhance customer data, provide customer service, assess your interest in our products and services, or conduct customer research or satisfaction surveys. These companies are also obligated to protect your personal information in strict accordance with AppVivo’s policies, except if we inform you otherwise at the time of collection. Without such information being made available, it would be difficult for you to purchase products, have products delivered to you, receive customer service, provide us feedback to improve our products and services, or access certain services, offers, and content on the AppVivo website.
At times we may be required by law or litigation to disclose your personal information. We may also disclose information about you if we reasonably determine that for national security, law enforcement, or other issues of public importance, disclosure is necessary.
Cookies and other technologies
If, however, you prefer not to enable cookies, you can disable them in your browser. Please note that certain features of the AppVivo websites and AppVivo online products will not be available once cookies are disabled. As is true of most websites, we gather certain information automatically and store it in log files. This information includes Internet Protocol (IP) addresses, browser type, Internet Service Provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data.
We also use Google Analytics. Google Analytics is a web analytics tool that helps website owners understand how visitors engage with their website.
Like many services, Google Analytics uses first-party cookies to track visitor interactions as in our case, where they are used to collect information about how visitors use our site. We then use the information to compile reports and to help us improve our site.
How we protect your personal information
AppVivo takes precautions — including administrative, technical, and physical measures — to safeguard your personal information against loss, theft, and misuse, as well as unauthorized access, disclosure, alteration, and destruction.
Integrity of your personal information
AppVivo allows you to keep your personal information accurate, complete, and up to date. Naturally, you have the right to access, correct and delete the personal information you have provided, though you may not delete all information if you wish to maintain an account with AppVivo and AppVivo is required to retain some information with regard to AppVivo Giving transactions and donors. Despite our best efforts, errors sometimes do occur. If you identify any personal information that is out-of-date, incorrect or incomplete, let us know and we will make the corrections promptly and use every reasonable effort to communicate these changes to other parties who may have inadvertently received incorrect or out-of-date personal information from us. In the event that you delete your information, such deletion may make it impossible for AppVivo to continue offering you some or all of the AppVivo Account Services.
AppVivo retains personal information only as long as we are required to for our business relationship or as required by Federal or Provincial laws, subject to reasonable industry practices for records retention. AppVivo has appropriate procedures in place with respect to the destruction, deletion and disposition of personal information when it is no longer required by AppVivo, subject to applicable law.
EU-US Privacy Shield Framework; GDPR
The following provisions govern information collected in reliance on the EU-U.S. Privacy Shield Framework Principles for transfers of personal data from the EU to the United States. AppVivo adheres to the Privacy Shield Principles (“Principles”) and is committed to subject to the Principles all personal data received from the EU in reliance on the Privacy Shield. Individuals from whom AppVivo collects personal information under the Privacy Shield have the right to access their personal data by contacting AppVivo at email@example.com.
Notice and Choice
In instances in which AppVivo is not the controller or collector of the personal information, but only a processor, it has no means of providing individuals with the choice and means for limiting the use and disclosure of their personal information or providing notices when individuals are first asked to provide personal information to AppVivo. In such instances, AppVivo will comply with the instructions of the controller of such information; provide appropriate technical and organizational measures to protect personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access, and to the extent appropriate, assist the controller in responding to individuals exercising their rights under the Principles.
Disclosures to Third Parties
AppVivo will not make disclosures of personal information to third parties without notifying individuals that such disclosure may be made. In those instances in which AppVivo collects personal information from individuals, prior to disclosing personal information to a third party, AppVivo shall notify the individual of the fact that their information may be disclosed. If individuals do not wish to have their personal information disclosed to any third parties, the individual should not register for such AppVivo services. With regard to AppVivo Giving, donor information will be shared with the Gift Recipient. The Gift Recipient may utilize a third party for purposes of receipt and management of such information and donors should review the privacy policies of Gift Recipient in this regard. In the case of third parties (e.g., churches) for whom AppVivo gathers personal information, AppVivo shall enter into a contract that provides that such data may only be processed for limited and specified purposes consistent with consent provided and that such third party will provide the same level of protection as is required by the Principles. For third party agent recipients (e.g., payment processors) of personal information, AppVivo shall: transfer only such data for limited and specified purposes; ascertain that the agent is obligated to provide at least the same level of privacy protection as is required by the Principles, and; upon notice, take reasonable and appropriate steps to stop and remediate unauthorized processing.
AppVivo shall take reasonable steps to protect personal information from loss, misuse and unauthorized access, disclosure, alteration and destruction. AppVivo has put in place appropriate physical, electronic and managerial procedures to safeguard and secure the information from loss, misuse, unauthorized access or disclosure, alteration or destruction. AppVivo cannot guarantee the security of information on or transmitted via the Internet.
AppVivo shall only process personal information in a way that is compatible with and relevant for the purpose for which it was collected or authorized by those who provided the information. To the extent necessary for those purposes, AppVivo shall take reasonable steps to ensure that personal information is accurate, complete, current and reliable for its intended use.
In those instances in which AppVivo collects personal information directly from individuals, AppVivo shall allow those individuals access to their personal information and allow the individual to correct, amend or delete inaccurate information, except where the burden or expense of providing access would be disproportionate to the risks to the privacy of the individual in the case in question or where the rights of persons other than the individual would be violated. As noted above, you may not delete all information if you wish to maintain an account with AppVivo and AppVivo is required to retain some information with regard to AppVivo Giving transactions and the applicable users.
Recourse, Enforcement, and Liability
- a) Dispute Resolution
If you filed a complaint with AppVivo and it has not been properly addressed, JAMS is designated by AppVivo as the independent dispute resolution body to address complaints regarding AppVivo’s collection of personal information and provide appropriate recourse. Such body will not charge the complaining party for its services.
- b) Binding Arbitration
If your claims as to data covered by the EU-U.S. Privacy Shield have not been remedied through dispute resolution directly with AppVivo or through independent dispute resolution as described above, such “residual claims” may be heard by a “Privacy Shield Panel” composed of one or three arbitrators as agreed upon by the parties. The Privacy Shield Panel may only award individual-specific, non-monetary equitable relief (e.g. access, correction, deletion of the individual’s data in question) necessary to remedy the violation of the Principles only with respect to the individual. Damages, costs, fees and other remedies may not be awarded, and each party bears its own attorney’s fees. This arbitration option is only available for an individual to determine for such “residual claims” whether AppVivo has violated its obligations under the Principles as to that individual and whether any such violation remains fully or partially unremedied.
- c) GDPR (General Data Protection Regulation)
The GDPR replaces Directive 95/46/EC and becomes enforceable on May 25, 2018. The following statement is intended to supplement the preceding discussion of the EU-U.S. Privacy Shield. As to personal data collected and controlled by AppVivo, subject to the qualifications and limitations stated in the preceding discussion, EU data subjects retain their full rights to be informed of the purposes of our processing activities at collection; to withdraw consent; to access, rectify, transport, and erase their personal data; to object to processing for direct marketing efforts; and to object when subjected to automated processing decisions. As to personal data collected by third parties, and as to which AppVivo is a mere processor, EU data subjects should contact the controller (e.g., church or ministry) with regard to their rights to be informed of the purposes of our processing activities at collection; to withdraw consent; to access, rectify, transport, and erase their personal data; to object to processing for direct marketing efforts; and to object when subjected to automated processing decisions. Such rights may be subject to certain qualifications and limitations as stated in the discussion of EU-US Privacy Shield.
AppVivo understands that the adoption of global data security practices is not a one-time activity. AppVivo’s “privacy by design” approach requires that our default user data protection levels be at the highest setting by default. In the unlikely event of breach, AppVivo will notify data subjects and Supervisory Authorities (SAs) in the EU according to procedures provided in GDPR Articles 33 and 34.
We do not intentionally collect personal data from, and do not tailor any services to, children.
Our companywide commitment to your privacy
To make sure your personal information is secure, we communicate these privacy guidelines to AppVivo employees and strictly enforce privacy safeguards within the company.
Freedom of information requests
If you are communicating with or making a donation to any organization or institution that is subject to either federal or provincial public sector “freedom of information” or “access to information” legislation, then please note that information concerning your communication and/or donation may disclosed to third parties pursuant to the procedures available under those laws.
Inquires, complaints, and dispute resolution
If you wish to verify, correct or delete any personal information we have collected, or if you have any questions or concerns, or if you have any complaints, please contact firstname.lastname@example.org. If there is a dispute between you and AppVivo regarding your personal information or this policy, you agree to use reasonable efforts to resolve such dispute with AppVivo informally and to consult and negotiate with AppVivo in good faith to reach a fair and equitable solution.